I have a coworker who doesn't leave for the day until her inbox is empty. Me, on the other hand? I once was unable to access my inbox from a Web-based program because it was simply too large. And by too large, I mean it had 12,000+ e-mails in it.

Today—after spending a few hours purging and filing away those thousands of e-mails that are no longer relevant but I just couldn't bear to delete—my inbox has 654 messages, which by some people's standards is still probably too much, but it works for me.

I'm sure after reading this week's Steve Strauss column in USA Today, I'll be motivated to clear it out even more. He's got some great tips on taming "the beast."

Posted by Lena Basha on April 23, 2008 08:16 AM

Flight delays are the bane of any business traveler's existence. It's bad enough to be stuck when you're on vacation with family or friends. But when you've been in an all-day meeting and you're just trying to make it home in time for your child's t-ball game, sitting in the airport with other tired travelers is the last thing you want to do. As summer approaches, flight delays only seem to get worse. But now there's a new site that can help you avoid delays. Delaycast uses tools to predict the best days, times and airlines to choose for a trip, based on your airport preference. Right now the site includes the top 60 U.S. airports and 11 airlines.

Posted by Shannon McRae on April 21, 2008 08:17 AM

Do you have a MySpace, Facebook or LinkedIn page for your business? More importantly, should you? That's the question explored by Deborah Brown in a recent Small Business Trends blog post. As more businesses look for ways to build their brand by interacting with customers online, Brown examines the pros and cons of four common social networking sites for businesses: Facebook, LinkedIn, Twitter and Squidoo. A few highlights:

•Facebook: Creating a Facebook "fan" page for your business can create a buzz, provided you know how to use it. This means offering relevant information, special updates and useful applications as well as a place where fans can connect with others like them.
•Twitter: This is quickly becoming a source that reporters and industry insiders are turning to for the most up-to-date news of the day.
•LinkedIn: This is a great way to connect with colleagues, and the underused "recommendation" section can shed a positive light on your company and the work you do.
•Squidoo: Turns the spotlight on your company through posting of links, books, recommendations and more.

Whatever social networking site you prefer, the benefits of using one can be boiled down to this, says Jon Rognerud, a technology expert mentioned in the article. It's really just like having a conversation with your neighbor across the backyard fence—only with a technological twist, he explains.

Posted by Emily McMackin on April 18, 2008 10:44 AM

If you prefer not to handle your small business' IT needs in-house but aren't sure what steps to take when hiring an outside company, this article from The Wall Street Journal offers some great advice, including:

• Have an exit strategy. Think through what will happen in the event things don't work out.


• Meet the account team. Meet the account employees in person and find out about their skills, expertise in your industry and comfort with the technical environment they'll be working in.


• Find out how your data will be protected. Learn whether a vendor may expose customer data or your firm's intellectual property to another vendor, such as one outside the U.S. that may not have the level of security that you would want.
  Posted by Megan Goodchild on April 17, 2008 03:42 PM

If you don't have a blog for your small business yet, what are you waiting for? In today's Tools and Tips article on NFIB.com, author Steve Strauss battles the notion that blogs are just a fad, and outlines the many ways they can benefit your business. A blog lets you showcase your business in a personal way, Strauss says, creating a bond with customers. Other benefits a blog brings to the table include:

• A sense of community. By sharing your expertise in a blog, you connect with a lot more people.


• A boost in search engine optimization. Blogs incorporate the hallmarks of good SEO: keywords and links. As more people respond to your blog, more keywords show up.


• Valuable feedback. By seeing what customers say about your posts, your blog offers valuable feedback.

Head over to NFIB.com to learn more, including how to make the most of your blog.

Posted by Megan Goodchild on April 3, 2008 04:49 PM

My LinkedIn profile is a prime example of how not to put together a LinkedIn profile: no photo, just two words describing what I do and another two for where I work. But, amazingly, it has worked. In fact, I actually found a pretty good freelancer via a "connection." To think what it could be if I actually used it to its maximum potential!

For tips on how to do this with LinkedIn and other business networking sites, check out this WSJ.com article.

Posted by Lena Basha on March 5, 2008 03:30 PM

When I need to buy something, nine times out of ten, I'll see if I can purchase it online before I get in my car and drive to a store. With the launch of a new site next month, I could soon shop for my health-care services the same way.

Carol (which also calls itself The Care Marketplace) allows users to browse medical services and providers and then pick the best option. Participating providers create condition-specific care packages of related health-care services, such as common immunizations, neck and back pain diagnosis and treatment, pregnancy classes, a year’s worth of diabetes care or in-home check-ups. The site verifies insurance coverage and provides cost estimates. (It's also available to uninsured individuals.) Users can even book appointments online.

Carol gives new meaning to consumer-driven health care. Right now the service is only available in the Minneapolis area, but could expand if it catches on.

Source: Springwise

Posted by Shannon McRae on February 11, 2008 08:50 PM

Never ones to shy away from new media technologies, some of us around the halls of MyBusiness have been experimenting with Twitter, a Web-based service that allows users to publish text-only messages (called "tweets") of up to 140 characters. But Twitter's not simply glorified text messaging. In fact, this article explores 17 ways small-business owners can use the service to boost their business, including finding new hires, directing (Web) traffic, getting feedback, setting up meetings and networking.

Posted by Megan Goodchild on January 17, 2008 03:30 PM

I interviewed the most interesting NFIB member a few weeks ago. The story I was working on was about the rising cost of health care, but during the interview, I spent lots of time learning about this woman's business, the oldest commercial river touring company in the Grand Canyon. Doesn't that sound like a fun business? I immediately envisioned rafting trips and star gazing and being one with nature. Turns out Joy Staveley and her husband, Gaylord, get to do all that--but they also face the same headaches every other business owner faces--affording health insurance, retaining key employees and dealing with government regulations. If you ever daydream of a business you think might be more adventurous than yours, check out this Q&A with the owner of an Alaska tour operation on the WSJ's small-business blog. It gives some great insight on the ups and downs of seasonal businesses.

Posted by Shannon McRae on November 26, 2007 11:34 AM

When it comes to conserving energy in the office, your efforts to go green are saving more than the rainforest—they’re saving precious dollars on your energy bills. Unfortunately, the technology you use to efficiently manage your small business is often the main source of energy consumption in your workplace. With utility expenses increasing in every state, it’s important to get a handle on your energy bills now, before rising costs eat up your technology budget.

If you’re looking for ways to start saving energy now, check out the “Saving Energy to Save Money” article in Businessweek.com’s CEO Technology Guide for tips to help your lower your utility bills without compromising the technology you need to run a thriving business.

Posted by Megan Pacella on October 30, 2007 10:08 AM

Doesn't it feel good to be appreciated? For years global companies have touted their strategies to lure small-business customers like you. Last week when IBM announced stronger-than-expected third quarter earnings, the company said its sales to small business are making a big difference, according to USA Today's Small Business blog. "I think that took some people by surprise, since IBM is not really known as a small-business vendor," said analyst Charles King, a researcher at Pund-IT. "But they could really get a toe into this market."

Posted by Shannon McRae on October 22, 2007 08:17 AM

I love starting the week with an organized e-mail in-box. Mondays are just easier when you know that you've answered, filed, forwarded or deleted everything you should. As good as it is to start the week on top of your e-mail, how great would it be to end the week with no messages at all? This USA Today story explains how some businesses are doing just that by declaring e-mail-free Fridays. In an effort to bring back more direct communication, employees are encouraged to pick up the phone or have in-person meetings instead of hitting send.

Though it's an invaluable form of communication at the office, e-mail can quickly overwhelm busy professionals. Every day 39.7 billion person-to-person messages are sent worldwide.

"I couldn't believe people who had never talked to each other but worked in the same office," says Scott Dockter, CEO of PBD Worldwide Fulfillment Services in Alpharetta, Ga., which adopted e-mail-free Fridays about a year-and-a-half ago. Since then, the number of messages his 400 employees send has dropped by 75 percent.

Posted by Shannon McRae on October 8, 2007 07:53 AM

When I opened up my e-mail today, the message at the top of the list was a frantic one from a friend who's computer had frozen up and wouldn't reboot. After talking him down from the ledge, we went through a few troubleshooting steps, and luckily his computer is up and running again--for now.

As a small-business owner you probably depend on your computer throughout the day, and the last thing you want to see is the Blue Screen of Death instead of your normal desktop. If you don't have a dedicated IT person on staff (or a tech-savvy family member you can bug), read this Tools & Tips article for ways to prevent problems and what to do if your computer does crash. Some easy ways to prevent trouble include:

• Use an anti-virus program, firewall program, anti-spyware program and anti-spam program, and keep them current


• Get the kids their own PC for instant messaging, surfing the Web and playing games, and keep the one you use for business or personal finance to yourself


• Turn your machine off at night to free up system resources, eliminate potential conflicts and conserve energy

Posted by Megan Goodchild on September 27, 2007 02:32 PM

Is it time to train employees, but you don't have the time or the expertise to do it yourself? No worries. The growing number of online training services and software makes it easy for small-business owners to provide employees with flexible training time—and to save money at the same time. From virtual classes to videos, these online training tools are becoming more available and cost-effective, according to a recent article on Wall Street Journal online.

The story offers several successful examples—from a small Midwestern seed company that uses online videos to train thousands of its independent crop-seed dealers to a cemetery-mapping business owner who took free, online software classes to take his paper-based business virtual. In small businesses particularly, e-learning has become the second most popular approach to training for small businesses, the article states.

Posted by Emily McMackin on September 21, 2007 09:22 AM

This morning I took a second look at an e-mail that was in my junk mail. Even though my e-mail program was screaming, "Hey, this is junk! Don't bother with it!" I may have sneaked a peak to make sure it wasn't legitimate. It was (supposedly) from my bank, but when I opened it, the body of the e-mail was in all cursive and against a pretty blue background—a surefire sign that this e-mail most definitely was not from my bank.

Today's Tools and Tips column on NFIB.com warns you about another type of e-mail scam that's being seen more and more. It's a scam that's disguised not just as a friendly promotional note from your bank, but a message that is sure to get a small-business owner's attention immediately: an e-mail from the IRS. And not just the IRS, but the IRS Criminal Investigation Division. Gulp.

Posted by Lena Basha on September 20, 2007 03:09 PM

These days, it seems everyone everywhere has a blog. Businesses use them for different reasons: to get customer feedback, to answer commonly asked questions, to describe their company, to boost their search-engine rankings, ect. So, with all the hype about blogs, do you need one? This week's small-business report from the Wall Street Journal explores this question, drawing on the experience of small-business owners who have experimented with blogs and have seen their profits soar.

While a blog can help you establish your credibility and expertise, "it's a fallacy to think you blog, and you sell," says Debbie Weil, a Washington, D.C.-based author and corporate blogging consultant who is quoted in the article. If you do have a blog, the article suggests several ways to make it more profitable, including:
•Update the content on a daily or weekly basis
•Add a creative or humorous twist to posts
•Provide a social networking forum for customers
•Link to other Web sites or blogs or have them link to you
•Use your blog to showcase your work

Want to know more about how to use a blog to boost business? Check out this article in our April/May Small-Business Technology Manual.

Posted by Emily McMackin on August 24, 2007 08:03 AM

I hate airports. Maybe it's the long security lines, the bad food or the (sometimes) frustrating customer service. I often find myself waiting at baggage claim and wondering if it would have been easier to drive.

But maybe there's hope. This article from Fast Company promises new technology will soon change the airline industry. These new systems will allow airlines to remember my preferences, bring in bigger aircraft when capacity surges, and even notify me if an earlier flight has an empty seat. Now if every airport would offer a lounge like this one in Amsterdam (for when when you take the tikes along), the actual trip would almost be as enjoyable as the destination.

Posted by Shannon McRae on August 13, 2007 07:42 AM

Along with having an appealing and functional design, good content is extremely important in getting visitors to return to your business' Web site. This Tools & Tips article on NFIB.com offers some hints on how to make sure the people viewing your Web site get what they are looking for quickly, including:

• Use meaningful headlines, subheads, and menus and other links instead of fancy graphics or animations.


• Keep text brief, and break up long passages into multiple pages.


• Resist the temptation to swipe content you see elsewhere and repurpose it for your site, whether it's text, photos, illustrations, music or video.


• Periodically reevaluate the quality of your content. Make sure the information is still current, accurate and complete. Test links, both internal and external, to ensure they're still working.

Posted by Megan Goodchild on July 27, 2007 08:33 AM

I got a fancy new PDA a few weeks ago (unfortunately not an iPhone). And the more I learn how to use it, the more I realize that these things really do change your life. According to a new study by Intuit, technology (like my PDA) will transform small businesses during the next decade. In the second of three installments of the study authored by the Institute for the Future, researchers predict three emerging technology trends will completely transform the way businesses run:

On My Time, On My Terms: Everyone thinks small-business owners have all the freedom in the world--well they're wrong. You're constantly connected to your office, but future technology devices will free you somewhat, changing the way you manage your business and reach your customers.

Global, Local, Virtual: Networking takes on a whole new meaning as you'll expand your reach, strengthening hometown connections and widening your network to a national and global level.

From Push to Pull: No longer will getting your message out to customers be the objective. Instead you'll look for ways to provide information to clients when they request it.

Posted by Shannon McRae on July 9, 2007 06:14 AM

I don't know about you, but over the past few months, my invitations to connect on the online networking site LinkedIn have increased substantially. Since I can't attribute it to some spike in my overall popularity, it seems like more and more people are using the site these days. I wrote a story for MyBusiness about online networking several years ago when networks like LinkedIn were just launching. I joined a few then so I could get a better understanding of the experience, but I have to admit--after I finished writing the story, I didn't monitor my accounts that much. Since I've started receiving more invitations lately, I (like Harvey King) have wondered: Is it really worth my time to connect to business associates, friends and people I went to school with who I haven't spoken to in years?

This story gave me 20 ways to use LinkedIn productively. While not all of the reasons apply to small-business owners, several might make you answer that invitation to connect a little faster next time. After all, what small-business owner doesn't want to boost business, check references for hires, get advice or improve their Google results? If you opened a account months or years ago, it might pay to dig around in your desk for the username and password and explore who else has joined since you did. If you've never opened an account, try using it for a few weeks to see how it works.

Posted by Shannon McRae on June 18, 2007 11:00 AM

Technology. You can't live with it; you can't live without it. There's no doubt that it makes life (and business) easier, but making it a seamless part of your day-to-day operations takes some effort, intention—and trust. Often small-business owners are slow to take advantage of technology not because they don't know what's avaliable, but because they are skeptical of it, according to a survey conducted by Warrillow & Co., an advisory services company that works with small-business marketers. Owners may be hesitant to invest in new technology if they believe that implementing it will cost them more time and money than they could save, the report says.

The survey illustrates the "inertia gap" between owners' awareness of online business applications and their adoption of them. A few of the highlights:

•64 percent of small-business owners are aware that they can buy search terms, but only 9 percent actually do so.
•92 percent know that they can access business e-mail remotely, but only 43 percent do.
•59 percent are aware of the ability to use software as a service, but only 17 percent do.
•84 percent know that they can use online applications for customer service, but only 49 percent do.

Learn more about the reasons behind small-business owner's reluctance toward technology in B-to-B magazine. If you can relate, check out our low-stress guide to making technology can work for your business in our April/May Manual.

Posted by Emily McMackin on June 8, 2007 08:31 AM

My name is Shannon, and I'm addicted to e-mail. I admit it. I check it before I go to bed at night and before I get my first cup of coffee in the morning. Within my circle of family, friends and coworkers, my e-mail habits aren't that extreme. But according to a Pew Internet and American Life Survey, I'm in the minority. The recent survey on Americans' use of information and communication tools (ICT) found that 49 percent of Americans report that they rarely or never use computers, cell phones or other ICT tools. On the opposite end of the spectrum, 8 percent of Americans consider themselves "deep users" of participatory Web and mobile applications, and 23 percent rate themselves heavy, pragmatic adopters, using the technology to keep up with work and social networks.

For small-business owners, it's smart to consider in which category of users most of your customers fall. Exploring text-based advertising might be pointless if the majority of your customers say they rarely use cell phones. Before creating your next marketing campaign, find out how much technology touches the lives of your customers.

Posted by Shannon McRae on May 21, 2007 10:38 AM

The Small Business Administration recently relaunched its Web site. I have to say--it needed an update. The old site was jumbled and hard to navigate. At least the new one looks more organized. There you can find tools, tips and resources to manage and expand your business as well as links to all the programs offered by SBA. Still can't find what you're looking for? Check out USA.gov, the one-stop site for all things government. Formerly FirstGov.gov, this site got a face-lift too.

Posted by Shannon McRae on April 25, 2007 12:47 PM

So this horse walks into a bar...

Ok, telling lame jokes probably isn't the way to go, but according to Debbie Weil at BlogWrite for CEOs, injecting a bit of humor in your posts is good for your company's blog. Lightening up the tone of your writing "predisposes the reader to feel positive about the blogger," Weil says. "And that's a great way to start the conversation and strengthen the connection with your audience."

If your business doesn't have a blog yet, check out "Blogging for Business," an article in the latest issue of MyBusiness that offers several helpful tips on how starting one could help boost your business.

Posted by Megan Goodchild on April 19, 2007 02:12 PM

How has the Internet revolutionized your business? Significantly, according to small-business owners surveyed in the latest Wells Fargo/Gallup Small Business Index. Results from the survey reveal that two- thirds of all small-business owners use the Internet several times a week for business purposes, ranging from obtaining information and advice on their business and industry to doing online banking and payroll management.

Of those surveyed, 35 percent said that losing access to the Internet would have a major impact on their business. In fact, 18 percent said it would put them out of business. Almost half of those surveyed reported having their own Web site to advertise, market and communicate with clients and customers.

Want to learn more about how to make technology work for your business? Check out our low-stress guide to small-business technology in our April/May Manual. We cover everything from boosting your business by blogging and finding a good URL to using technology to look and function like your larger competitors and integrating high-tech tools into your workspace.

Posted by Emily McMackin on April 13, 2007 10:10 AM

According to a study on e-mail usage by IDC, nearly 97 billion e-mails will be sent each day worldwide this year, and more than half of those will be spam messages. This is the first year that spam e-mail volumes are expected to exceed person-to-person e-mail volumes sent worldwide, IDC says.

The reason? The study says those pesky image-based spam messages (I know I got about 14 this morning) are really good at getting past spam filters, as are sender-identity spoofers.

The solution? "Deploy multiple layers of commercial antispam software, appliances, and services that are regularly updated to increase effectiveness over time."

Get tips on reducing spam's effect on your inboxes in the "Internet" section of NFIB.com's Business Toolbox.

Posted by Lena Basha on April 11, 2007 12:54 PM

This WSJ article charged me with doing a quick exercise: take a look at my e-mail outbox and determine how many of those e-mails didn't need to be sent. Well, I have a large inbox and an e ven larger outbox (i.e., I don't delete messages—ever), so I never came up with a concrete number, but it didn't take long for me to get the writer's point.

"E-mail enables lazy communication. By giving us a way to exchange messages that aren't important enough to require a phone call or a face-to-face meeting, it breeds unimportant communications," which is "horrible for our professional lives, allowing and even encouraging our inner bureaucrat to come out and play," the article says.

Inner bureaucrat? I didn't know I had one, but that doesn't sound good at all—especially in a small business. The article goes on to offer a few tips. They may seem a little strange ("You get to send an internal e-mail to four people. That's it. Any more than that, each recipient costs you a quarter."), but they make a lot of sense—and can help you start taming your e-mail inbox today.

Posted by Lena Basha on April 9, 2007 02:37 PM

Expensive software doesn't have to be an expense anymore, according to this Startup Journal article on the growing ad-supported software market for small businesses.

Consumers have been using ad-supported sofrware for years on Mapquest and free Web-based e-mail accounts. And with the introduction of Google Apps and Microsoft Office Live in 2006, more business users have caught on. Now new ad-supported software programs are turning up everywhere, providing access to programs that were once only available to bigger businesses that could justify such an expense.

It can be yours. All you have to do is look at a few ads.

Posted by Lena Basha on March 30, 2007 01:15 PM

By now, everyone with a network knows that their network needs to be secured. Otherwise, bad things (being hacked) can happen. What does that really mean? And what do you really need to do?

This very easy-to-read tutorial from CNet explains in very easy-to-understand terms the exact steps you need to take to avoid being hacked. It equates securing your network to securing your house and walks you through the security measures (locking the front door, for example) to keep your house network safe and secure.

Posted by Lena Basha on March 20, 2007 12:14 PM

Thanks to the Internet, never before has so much information been available to so many people. Problem is, that information doesn't do much good if you don't know how to find it. You probably visit Google several times a week (if not several times a day). As a busy small-business owner, wouldn't it be nice to find exactly what you're looking for faster? The Small Business Hub has posted 12 tips for searching Google like an expert.

Posted by Shannon McRae on March 7, 2007 10:24 AM

A recent article from Network World discusses that while Apple's Macintosh computers might never be the standard in the business world, they are popping up more frequently as of late. As loyal Mac users around the halls of MyBusiness, we recognize their superiority (OK, maybe we're a little biased), but the article lists several reasons for the recent increase in the Mac adoption by the business world, including the company's recent switch to Intel processors. But before you trade in your current computer, keep in mind that your small business might depend on programs not yet compatible with the Mac operating system. For more IT tips, check out NFIB.com.

Posted by Megan Goodchild on March 2, 2007 06:00 PM

Thanks to a rampage I went on a few weeks ago, I know a lot about unsubscribing to e-mail newsletters. One day I opened my inbox and experienced a way-too-full-inbox-induced breakdown. As a result, I unsubscribed to a lot of the e-mail newsletters in there. So why am I still getting them?

Maybe because they're ignoring my unsubscribe requests, which is a surefire way to be mistaken for a spammer, says this article on Forbes.com.

"When a legitimate company is accused of spamming something, a lot of the time they've done something stupid," Richi Jennings of Ferris Research told Forbes. The article details the seven "stupid" ways legitimate businesses are landing themselves in the spam can.

Posted by Lena Basha on February 27, 2007 10:32 AM

I can't tell you how many times I've ordered something—usually clothes or shoes or—from the Internet and it arrived looking and fitting decidedly not how I thought it was going to. Would it hurt someone to give me the head's up that this shirt runs five sizes too small? Or that those shoes—ouch—hurt like they're made of needles?

Big online players like Amazon and Target have long understood the importance and necessity of customer reviews on their Web sites, and others are finally catching on, says this BusinessWeek article, which is chock full of statistics that all point to one thing: Reviews, pictures and comments from your customers can only help your sales.

And in the case of that horribly painful pair of shoes you sell? Well, hopefully you'll take the hint from your customers and discontinue them.

Posted by Lena Basha on February 21, 2007 07:37 AM

In today's digital age, many small businesses would be crippled if their IT services were interrupted or failed completely. From talking on the phone to conducting e-commerce, your company's IT needs should not be taken lightly.

Every business has different service needs, but how do you know when you should handle such needs in-house or outsource them? The answer will differ for every small business, but today's Tools & Tips on NFIB.com can help you get an idea of how not to get in over your head--or how to get out if you're already there.

Posted by Megan Goodchild on February 16, 2007 12:47 PM

It's easy to get overwhelmed when shopping for business gadgets. When everything's marked as a must-have productivity booster, how are you supposed to know what to buy? Look no further--today's Tools & Tips on NFIB.com has a list of the five pieces of technology every small business should have, including an external hard drive, USB flash drive and mobile computing device.

Posted by Megan Goodchild on February 5, 2007 01:14 PM

Telecommuting is nothing new to the staff of MyBusiness. While most of us are based in Nashville, Tenn., we have one employee who has worked from Austin, Texas, for more than five years. And a few months ago, I headed West to set up shop in Portland, Ore. Even though we're the only two who actually live away from the Nashville office, all of our other colleagues are just as well-connected as we are--and could work from China if they needed to (Editorial Director Jamie Roberts loves to travel so much, she just might try it one day).

Our editor, Rex Hammock, travels a lot for business, but he stays so connected that on most days, I don't know if he's in Nashville or New York--and does it really matter? We all maintain our productivity because we're used to working as a virtual team. That's why I was so interested when TP Wire Service linked to this article from Web Worker Daily on "Seven Habits of Successful Virtual Teams." I won't bore you by tooting our horn about how we already follow most of this advice, but I will encourage you to consider cutting the ropes in your office.

Small businesses are the perfect place to experiment with virtual teams. Maybe you don't feel comfortable allowing employees to move across the country, but why not let them work from home one day a week, or even one day a month? By just barely changing the way your office operates now, you'll see a huge increase in overall productivity.

Posted by Shannon McRae on December 18, 2006 11:12 AM

If you get to the office every morning to find your inbox clogged with spam, you're not alone. Small businesses get as much unsolicited junk in their mail servers as anyone else, but owners don't always have the technical resources to eliminate it like big corporations with large IT departments do. If this is one of the daily hassles you face, check out the recent Technology Q&A in the New York Times (registration required). It offers advice on how small businesses can combat pesky spam and viruses through different kinds of filtering. You can also find links to the latest spam-fighting software programs as well as details on their costs.

Posted by Emily McMackin on December 1, 2006 08:36 AM

I was traveling recently when my cell phone died. It was my fault, I had forgotten to charge it the night before. I felt a little bit of that panic you feel when the power goes out--how was I supposed to deal with a few hours of no one being able to reach me?

Too bad I hadn't read this article about how to extend your battery's life. The tips aren't rocket science, they're basic things like disable your Bluetooth if you're not using it (apparently it sucks the juice up quick) and turn off keypad tones and vibrating alerts. The only tip I probably wouldn't follow is to turn off your phone when you're not using it (because then I might miss a really important call from my husband asking what we're doing for dinner).

Posted by Shannon McRae on November 29, 2006 02:51 PM

I'm already tired of Christmas music, and that makes me sad. For the past few weeks, I've heard Bing Crosby crooning in most of my local retail shops. Can't we eat the leftover turkey before we pull out the Christmas lights? Guess not.

The music, the decorations and the crowds mean one thing: Holiday shoppers are coming. Each year, retailers set their sights (and sites) on topping their previous year's sales records, and the 2006 holiday shopping season is no exception.

The good news for small business is that online shoppers aren't only drawn to national retailers. In fact, 75 percent of holiday shoppers said they are likely to purchase gifts online this year from small businesses, according to a Yahoo Small Business survey conducted by Harris Interactive (press release link). Topping shoppers' wish lists: secure payment systems, easy customer checkout and free shipping.

If you want to find tips on increasing your ecommerce, visit this section of the NFIB.com's Business Toolbox. Better get started soon before Valentine candy boxes fill stores.

Posted by Shannon McRae on November 20, 2006 02:22 PM

If you just can't wait until January 30 of next year to get your hands on the next generation of the Windows operating system, Vista, Microsoft today announced that small businesses that want to license five or more copies (each computer at your company requires its own license) can do so beginning on Nov. 30. The software will be available direct from Microsoft or a licensed reseller -- and now, from CompUSA. Microsoft indicated the software will be available through other retailers, as well. More information on how, when and where small businesses can find the software is available on the Microsoft website.

Posted by Rex Hammock on November 13, 2006 02:34 PM

If your business requires you to travel frequently, it's probably inevitable that you've found yourself working out of your vehicle. While not an ideal office, there are ways that you can outfit your car or truck to encourage productivity--and safety. Today's Tools & Tips on NFIB.com offers several ideas on how to achieve this, including:

• Make sure your vehicle is mobile-office friendly. Do you have enough storage space? Will you have to take a seat out to make room for all your files and equipment? Do you usually have passengers or workers with you who would prohibit this? Depending on how much equipment you require, you may have to reconfigure seats in your car or van to make this work.


• Have the right equipment. The basic components of a mobile office are simple: You'll need a laptop computer, cell phone and a printer, all of which you probably already have. Most likely, you will also need wireless connection.
  
• Get organized. Having a mobile office means that all this stuff needs to be anchored down somehow, so it doesn't fly around the vehicle in case of a short stop or an accident. You also need to be very organized in such a small space.


• Make sure your vehicle is secure. With all this added equipment in your vehicle, all you need is to have a thief break in and take your vehicle, and you're done.


• Don't work and drive at the same time! In this age of multitasking while driving (and the sometimes tragic consequences of talking on a cell-phone and trying to change lanes), it should go without saying that if you have a mobile office, you don't work while the vehicle is moving.

Posted by Megan Goodchild on October 27, 2006 09:09 AM

In a Small-Business Poll released this year by the NFIB Research Foundation, a majority of small-business owners think technology in their industries are quickly changing, but only about one in four try to stay on top of the latest technology.

And understandably so. For starters, cost is a huge barrier to using the latest technology. And how do you know if you're even getting what you need for your business? You don't, unless you do your research, says the Kauffman Foundation.

Take a look at this month's collection, Choosing the Right Technology, on eVenturing.com for help on making smart technology decisions in your business.

Posted by Lena Basha on October 25, 2006 01:33 PM

Small-business owners view the Internet as much more than simply a tool to publicize their businesses, a recent Associated Press article in the San Jose Mercury News (registration required) reports. Reporter Joyce M. Rosenberg informally surveyed small-business owners who use the Web and discovered just how much entrepreneurs rely on the Internet to help them succeed.

Rosenberg's article features a start-up company that took advice from blogs to prepare for its launch, a boutique owner who uses a group Web site to network with businesswomen and find resources and a CEO who turns to the Web to help her manage and coordinate projects for work.

Posted by Emily McMackin on October 20, 2006 04:03 PM

Small-business owners want employees wired for work anytime and anywhere—that's according to a new study conducted by the Computing Technology Industry Association and published in the Orlando Sentinel. The association's survey of planned technology spending among small and medium-sized businesses revealed that upgrading laptops and installing wireless networks were No. 1 priorities in the next 12 months. Replacing or upgrading phone systems ranked third.

Business owners want to be able to find employees when they need them, but need help managing multiple sources of communications, John Venator, president and chief executive officer of CompTIA, was quoted as saying. They're looking to technology to make employees more productive and mobile, Venator says.

Wondering how to find and choose the right technology to run your business? Don't miss the "Choosing the Right Technology" series on the nonprofit business-development Web site eVenturing.org. The articles offer tips from software experts on technology options, stories from entrepreneurs about their experiences developing and purchasing technology and links to workbooks and worksheets. Learn more about how to shop wisely for technology in this MyBusiness Manual article.

Posted by Emily McMackin on October 13, 2006 09:08 AM

Processing payroll is a tedious job--every dollar must be accounted for and deducted correctly. If you're not a CPA, it's easy to make mistakes. That's why the small-business owners in this recent MyBusiness story decided to outsource the dreaded task. Even if your bottomline is tight, hiring help (or at least purchasing software) to process internal payroll might be worth the expense. If you're tired of crunching numbers, check out these tips on AllBusiness.com about how to shop for the best solution.

Posted by Shannon McRae on October 9, 2006 11:42 AM